Executive Assistant & Human Resources Coordinator in Ascot Vale, Australia

IER Trading Pty Ltd

Ascot Vale, Melbourne VIC

About the Business

IER is a boutique business consultancy specializing in research, strategy development, and economic and social impacts for the sports, events, and cultural sectors. For nearly 30 years, IER has provided advice to a range of government and private clients within this sector. If you are interested in a career in research/consulting in the sport, tourism, and events industry, this is a great opportunity to start that journey. IER has a considerable breadth of industry experience, with core clients in the following sectors:

– Sporting industry

– Major events industry

– Arts & Culture segment

– Local Government and Community

– State Government and Tourism Bodies

Overview of the Role

Part-time

$75,000 – $85,000 (0.6FTE 45k-51k p.a.)

We’re searching for an Executive Assistant & Human Resources (HR) Coordinator to undertake a variety of HR and executive administrative duties. This role involves facilitating daily HR functions like keeping track of employee records and supporting the interview process, with a focus on growing the company’s talent pipeline and improving our sourcing tactics. Additionally, you will provide high-level administration and secretarial support to the partners, and occasionally the leadership team.

Primary Tasks

HR Functions:

• Respond to internal and external HR-related inquiries or requests and provide assistance.
• Maintain records of personnel-related data on Employment Hero (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met.
• Liaise with other departments or functions (Payroll, benefits, etc.)
• Lead the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts, etc.
• Assist staff in performance management procedures.
• Handle all employee onboarding, including the coordination of any required training sessions and/or seminars.
• Maintain updates and training on Employment Hero, collecting employee feedback through surveys and pulse checks when scheduled.

Executive Assistant Functions:

• Provide secretarial support and administrative assistance to the Partners.
• Organize travel and other event-related arrangements.
• Coordinate submissions and document control for tenders.
• Maintain stationary supply inventory.
• Maintain office equipment as needed.

Required Skills:

• Experience with Employment Hero is a must.
• Proven experience as an HR or Office coordinator/admin.
• Knowledge of HR processes and best practices.
• Strong ability in using MS Office (Excel, Word, and PowerPoint).
• Ability to work with ATS software
• In-depth understanding of recruitment sourcing tools (Seek, LinkedIn, Indeed).
• Familiarity with social media recruiting to support casual staffing needs.
• Outstanding communication and interpersonal skills.
• Great organizational and time management skills.
• BSc/BA in Business Administration or a relevant field; additional education in Human Resource Management will be a plus.

What You’ll Gain:

• Competitive salary
• Opportunity to work on some of Australia’s most exciting events.
• Flexible working arrangements.

If you are looking to work in a fast-paced company, with exposure to various exciting and interesting events, this job is for you. You will be working within a supportive team where you will have lots of opportunities to learn skills beyond your day-to-day role. From time to time, you will may be required to attend events to help build your knowledge and understanding of the events and tourism industry.

To Apply:

Please ensure that your application addresses the key tasks, skills, and experience outlined in this job advertisement. The application deadline is 5:00 pm on Sunday, June 21st, 2024. Candidates must have the right to work in Australia to be considered for this role. Please send your applications to [email protected].

IER is deeply committed to cultivating a diverse workforce that values and embraces inclusivity in all its facets. Our organization takes great pride in fostering a welcoming environment that prioritizes equality, fosters a sense of belonging, and upholds a culture of empathy, care, and support. We believe that diversity encompasses a broad range of perspectives, experiences, and ideas, which are essential to our collective success as an organization. Therefore, we enthusiastically encourage applications from individuals of all ages, nationalities, and cultures, including First Nations peoples, people with disabilities, and others. We want everyone to feel empowered to express their true selves and share their unique backgrounds, as it enables us to provide optimal support for individuals to perform at their best. During the recruitment process, we encourage applicants to openly communicate their specific needs, so that we may tailor our support, accordingly, ensuring an inclusive and accommodating experience.